1. Client Information: Obtain the New accounting client checklist legal name, address, contact details, and business structure (e.g., sole proprietorship, partnership, corporation).
2. Financial Statements: Request the client’s recent financial statements, such as balance sheets, income statements, and cash flow statements, to assess their financial position.
3. Tax Returns: Acquire copies of the client’s recent tax returns to gain insights into their past tax filings and identify areas for potential improvement.
4. Bank Statements: Secure bank statements from the past year to analyze cash flow patterns, reconcile accounts, and ensure accurate transaction recording.
Contents
Establishing Communication Channels
1. \Preferred Communication Method\: Determine the client’s preferred mode of communication (e.g., email, phone calls, in-person meetings) to facilitate effective interaction.
2. \Frequency of Communication\: Agree upon a communication schedule that allows regular updates and addresses urgent matters promptly.\
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3. \Designated Point of Contact\: Identify a primary point of contact for both parties to streamline communication and prevent miscommunication or delays.
Familiarizing with Accounting Systems
1. Accounting Software: Confirm the client’s current accounting software and assess its suitability for accurate financial record keeping and reporting.
2. Chart of Accounts: Request a copy of the client’s chart of accounts to understand their specific categorizations and transaction recording methods.
3. Access and Permissions: Obtain the necessary access and permissions to the client’s accounting system to retrieve data, address issues, and provide timely assistance.
Assessing Compliance and Legal Obligations
1. Professional Licensing: Verify that the client’s business and individuals responsible for managing the accounts hold the required professional licenses and certifications.
2. Tax Compliance: Ensure the client is up to date with tax obligations, including filing deadlines, tax registrations, and compliance with relevant regulations.
3. Industry Compliance: Research and understand industry-specific regulations or reporting requirements applicable to the client’s business.
Defining Roles and Responsibilities
1. Scope of Services: Clearly outline the services to be provided by the accountant, ensuring both parties understand their responsibilities within the agreed engagement.
2. Deadlines: Establish clear deadlines for the submission of required documentation, financial statements, and other deliverables to maintain a timely accounting process.
3. Data Exchange: Determine how the client should provide financial data and documents (e.g., via email or a shared cloud storage platform) and specify any required formats or naming conventions.
By following this New Accounting Client Checklist, accountants and their clients can establish a strong foundation for a successful working relationship. Thorough documentation, effective communication, understanding of accounting systems, and compliance with legal obligations contribute to efficient financial management. Maintaining and updating this checklist will ensure ongoing efficiency and accuracy throughout the accounting process.
